Privacy Policy

Overview

Effective Date: Jun .24, 2022
Last Updated: Jun .24, 2022

The Foundation for Biomedical Research and Innovation at Kobe ("FBRI", “we”, “our” or “us”) respects and commits to protecting your personal information.

FBRI handles a large amount of personal data and takes seriously its responsibilities under applicable data privacy legislation. We recognize that the mishandling this information can put the individuals at risk. To avoid this, we are committed to:

complying fully with applicable data privacy legislation; where practicable, adhering to good practices for privacy protection;

handling an individual’s personal data in a careful and considerate manner that reflects the privacy of such information.

This website (www.fbri-kobe.org/kbic/english) is operated by FBRI. We explain what personal data we gather when you visit our website and details how that data is used as follows.

FBRI is committed to protecting your information. Please read this Privacy Policy (“the Policy”) carefully as it sets out important information relating to how we handle your personal information.

FBRI will have access to information on individuals covered by this Policy.

How to Contact Us

Questions, comments and requests regarding this Privacy Policy should be addressed to our Headquarters via email at inquiry@fbri.org.

Headquarters:

Creative Lab for Innovation in Kobe 5F 6-3-7 Minatojima-Minamimachi,
Chuo-ku, Kobe-city,　Hyogo 650-0047, Japan

Representation for data subjects in the EU and the UK

We value your privacy and your rights as a data subject and have therefore appointed Prighter as our privacy representative and your point of contact. Prighter gives you an easy way to exercise your privacy-related rights (e.g. requests to access or erase personal data). If you want to contact us via our representative Prighter or make use of your data subject rights, please visit https://prighter.com/q/18566023799

Introduction

This Policy sets out how we collect and use personal information, and your choices and rights regarding our use of your personal information.

This Policy describes our practices when using your information when you:

1. express an interest in or have signed up for our events or services and/or products including newsletters, apps, webinars, whitepapers and e-books, or activate your FBRI user account;
2. attend FBRI events; or
3. visit our websites (including our public and/ or member-based websites) or social media sites.

This Policy will also apply whether you have provided the information directly to us or we have obtained it from a different source, such as a third party.

1. INFORMATION WE COLLECT ABOUT YOU

1.1 Data collection and use

Information we collect directly from you or from the following sources:

• Third party referrals including from City of Kobe;
• Social media sites and other public internet sites, such as Facebook, Instagram, Twitter, LinkedIn, YouTube, Vimeo; and
• Public resources such as telephone directories, newspapers, internet sites, commercially available marketing lists, registries or public records.

Categories of information we collect about you include:

• Personal information such as name and title, email address, and company name;
• Biographical details such as your business or research fields, background, publications, and organization membership;
• Communications with you;
• Information you provide when posting content on social media sites.

We use this information for certain activities, including:

• For internal analysis and research to help us improve our services;
• To send marketing to business contacts regarding our services, events and products which may be of interest and to promote our business and brand;
• Contacting you to introduce our services;
• To deliver advertisements of our services and events through social media (such as Facebook, Instagram, Google, LinkedIn), Emails, and other advertising platforms;
• Administering our website, investigating any complaints and providing customer service;
• Monitoring social media content to manage relations with our clients and promote our business and brand.

We use this information because:

• It is necessary to perform our obligations or exercise our contractual rights;
• It is necessary to comply with applicable laws or regulations;
• We have a legitimate business interest to:
  ・Manage and promote our business and brand;
  ・Provide and improve our services;
  ・Operate our business; and
• We have your consent (where required under applicable law) to use your information for marketing. Where we rely on your consent, you have the right to withdraw consent by contacting us at inquiry@fbri.org.

Information we collect when you attend one of our Events:

• Categories of information we collect about you include:
• Information you provide during registration, such as name, email address, physical address, profile photograph, job title, interests, and requested accommodation, and payment card information;
• Information collected when we record one of our events.

We use this information for certain activities, including:

• Enabling you to attend our events;
• Conducting our events;
• Sending FBRI material related to topics that may be of interest to you;
• Analyzing attendee’s interests and interactions with the event;
• Marketing our events through the use of video;
• Contacting you to introduce our services;
• To deliver advertisements of our services and events through social media (such as Facebook, Instagram, Google, LinkedIn), Emails, and other advertising platforms;
• Providing recordings of certain event sessions to interested business contacts, attendees, and online through our website or FBRI social media sites.

We use this information because:

• It is necessary to perform our obligations or exercise our contractual rights;
• It is necessary to comply with applicable laws or regulations;
• We have a legitimate business interest to:
  ・Manage and promote our business and brand;
  ・Operate our event;
  ・Provide and improve our services;
  ・Collect relevant information for hospitality and safety purposes.

Information we collect from users of:

• Our public and member-based websites;
• FBRI social media sites such as Facebook, Instagram, Twitter, LinkedIn, YouTube, Vimeo.

Categories of information we collect about you include:

• Information you provide when you enter information on our website, such as when you provide contact details, payment card information, answer online questionnaires, or feedback forms;
• Information you provide when you subscribe to email newsletters such as name, email address, job title;
• Information you provide when you request to download materials we provide;
• Information you provide when registering for an online or member account, including name, email address, job title, organization, physical address, direct telephone number, photograph, and biographical details;
• Where you have an online or member account, log-in credentials and information about your use of and preferences for these services;
• When you link your FBRI account with your social media profile, we collect information from your profile, including your profile photograph;
• URLs of webpages visited

We use this information for certain activities, including:

• Personalizing your experience of our website and apps;
• Administering our website and apps;
• Providing more customized client service;
• Investigating complaints;
• Answering your requests and questions;
• To send marketing to business contacts regarding our services, events and products which may be of interest and to promote our business and brand;
• Contacting you to introduce our services;
• To deliver advertisements of our services and events through social media (such as Facebook, Instagram, Google, LinkedIn), Emails, and other advertising platforms;
• Monitoring social media content to manage relations with our clients and promote our business and brand.

We use this information because:

• It is necessary to perform our obligations or exercise our contractual rights;
• It is necessary to comply with applicable laws or regulations;
• We have a legitimate business interest to:
  ・Promote our brand and business through our website and through social media tools;
  ・Monitor, investigate and report any attempts to breach the security of our website;
  ・Provide and improve our services;
  ・Operate our business;
• We have your consent (where required under applicable law) to use your information for marketing. Where we rely on your consent, you have the right to withdraw consent by contacting us at inquiry@fbri.org.

Information you provide to our officers and employees by email or other means.
Categories of information we collect about you include:

• Information you provide when you contact our officers or employees.
• Communications with you;

We use this information for certain activities, including:

• Answering your requests and questions;
• To send marketing to business contacts regarding our services, events and products which may be of interest and to promote our business and brand;
• Contacting you to introduce our services;
• To deliver advertisements of our services and events through social media (such as Facebook, Instagram, Google, LinkedIn), Emails, and other advertising platforms;

We use this information because:

• It is necessary to perform our obligations or exercise our contractual rights;
• It is necessary to comply with applicable laws or regulations;
• We have a legitimate business interest to:
  ・Promote our brand and business through our website and through social media tools;
  ・Monitor, investigate and report any attempts to breach the security of our website;
  ・Provide and improve our services;
  ・Operate our business;
• We have your consent (where required under applicable law) to use your information for marketing. Where we rely on your consent, you have the right to withdraw consent by contacting us at inquiry@fbri.org.

Information we collect about the use of our website and apps from users.

Categories of information we collect about you include:

• Information captured in our web logs such as device information (e.g. device brand and model, screen dimensions), unique identification numbers (e.g. IP address and device ID), and browser information (e.g. URL, browser type, pages visited, referral sources, date/ time of access), geo-location and other device-specific information, Internet connection information;
• Advertising information (such as size/ type of advertising, advertising impressions, platform/ location/ format of advertising, data about interactions with advertising);
• Behavioural information (such as information on the behaviour or presumed interests of individuals which are linked to those individuals and may be used to create a user profile); and
• Information captured by our cookies (see our Cookie Policy section below).

We use this information for certain activities, including:

• Personalizing the experience of our website;
• Administering our website;
• Performing statistical and trend analysis to improve the user experience and performance of our website;
• Providing better, more customized client service;
• Investigating any complaints.
• To deliver advertisements of our services and events through social media (such as Facebook, Instagram, Google, LinkedIn), Emails, and other advertising platforms;

We use this information because:

• It is necessary to comply with applicable laws or regulations;
• We have a legitimate business interest to:
  ・Monitor, investigate and report any attempts to breach the security of our websites;
  ・Improve the performance and user experience of our websites;
  ・Customize the client experience.

1.2 Further information

Where we collect and use information for our legitimate interests as mentioned above, a legitimate interest will only apply when we consider that your interests or rights requiring protection of your personal information do not override our legitimate interests. For more information regarding our legitimate interests as applied to your personal information, please contact us at inquiry@fbri.org.

Our websites and online services are for individuals who are at least 18 years old. Our online services are not designed to be used by individuals under the age of 18.

We ask that minors (under the age of 18) only use our website in conjunction with your parents or guardians. Children under 13 years of age should not send any information about themselves to FBRI. We do not knowingly collect personally identifiable information on-line from children under the age of 13. If a parent or guardian is made aware that a child under the age of 13 has provided us with personally identifiable information without their consent, please contact us at inquiry@fbri.org immediately and we will remove the information about the individual from our system.

In certain circumstances, if you do not provide personal information which is required, we will not be able to perform our contractual obligations or provide you with products and services. When this is the case, we will make it clear.

Recorded Communications

We may ask to record calls for training, quality and research purposes. All recordings will be treated as confidential. If you do not want us to record your call, you will be given a chance to opt out. If your call is already in progress, you may ask us to turn off the recording at the start of the call.

Payment Card Information

Where you choose to pay for any FBRI products or services using your payment card, we will collect your personal data connected to your payment card. We use this personal data in order to process your payment and to prevent fraudulent transactions. We do this on the basis of your consent to process this information.

2. WHEN WE DISCLOSE YOUR PERSONAL INFORMATION

We may disclose your personal information to third parties as follows:

• To City of Kobe in order to report on our business activities and to receive supervision;
• When we have your consent to do so;
• To third parties who work on our behalf to service or maintain business contact databases and other IT systems (e.g., suppliers of the IT systems) which we use to process personal information, or who provide other technical services, such as printing;
• To third parties providing services to us or on our behalf who have a need to access your information (e.g., our professional advisors, auditors and lawyers) or venues for our events;
• To third parties who work on our behalf to deliver advertisements of our services and events through social media (such as Facebook, Instagram, Google, LinkedIn), Emails, and other advertising platforms;
• To comply with applicable laws, protect rights, safety and property, and respond to lawful requests from public authorities (e.g., disclosing data in appropriate situations for national security or law enforcement purposes);
• Subject to applicable law, in the event that FBRI is merged, sold, or in the event of a transfer of some or all of our assets (including in bankruptcy), or in the event of another corporate change, in connection with such a transaction, or for pre-transaction review in relation to such transactions.

Your personal information may be shared if we anonymize and/ or aggregate it, as in these circumstances the information will cease to be personal information.

3. DATA SUBJECT RIGHTS

In certain circumstances, you have certain rights regarding your personal information. A summary of each right and how you can exercise it is set out below. To exercise any of these rights, please contact us at inquiry@fbri.org. Such requests should include information to allow us to verify your identity (e.g., your name, address, email address or other information reasonably required). If you are a California resident, please refer to Section 10 below for more detailed information on your rights under California law.

Where we receive your request to exercise one of these rights, we will respond without undue delay and within the time required by applicable law. This may be extended in certain circumstances (e.g. where requests are complex or numerous).

We will provide the information free of charge, except where requests are manifestly unfounded or excessive (e.g. because of their repetitive character). In these circumstances we may charge a reasonable fee or may refuse to act on the request. We will advise you of any fees prior to proceeding with a request. We may ask for additional information to verify your identity before carrying out a request.

How you can exercise the right

Right to access and/ or correct your personal information

You have the right to access personal information we hold about you and to be provided with a copy of the information in most circumstances. You also have the right to correct any inaccurate information we may hold about you.

Right to restrict use of your personal information

You have the right to ask us to restrict processing of your personal information where one of the following applies:

• The processing is unlawful but you want us to restrict use of the data instead of deleting it;
• Where you contest the accuracy of your personal information, the restriction will apply until we have verified the accuracy or corrected your personal information;
• We no longer require the personal information for the purposes of processing, but are required to keep it in connection with a legal claim;
• You have exercised your right to object to the processing. The restriction will apply until we have taken steps to verify whether we have compelling legitimate grounds to continue processing.

Right to request deletion of your personal information

You have the right to ask us to delete your personal information in certain circumstances. If you want to opt-out from receiving our marketing communications, the best way to do so is to allow us to retain your information with our designated tag so we know not to contact you in the future.

There are also certain exceptions where we may refuse a request for erasure, for example, where the personal information is required to comply with a legal obligation or for the establishment, exercise or defence of legal claims.

Right to object to processing of your personal information

You may object to our use of your personal information for marketing purposes.

You may also object to processing of your personal information in cases where we have used legitimate interests as the basis for processing. In such cases, we will stop processing your personal information until we verify that we have compelling legitimate grounds for processing that outweigh your interests, rights, and freedoms in asking us to stop processing the data, or in limited cases where we need to continue processing the data for the establishment, exercise, or defense of legal claims.

Right to data portability

In most cases, you have the right to receive all personal information you have provided to us in a structured, commonly used, and machine-readable format and to transmit this data to another data controller, where technically feasible.

Right to lodge a complaint with a supervisory authority

If you object to our processing of your personal information, you have the right to complain to the data protection authority (“DPA”) in the country where you reside, where you work, or where the alleged infringement of data protection laws has taken place.

We agree that any disputes regarding our privacy policies and related actions regarding personal information from data subjects in the EU can be heard by a DPA and we will be subject to the determination of those bodies (as further explained in the Privacy Shield Principles). Please contact us to be directed to the relevant DPA.

In certain circumstances after they have first tried to resolve the dispute directly with us and with the DPA, data subjects in the EU may be able to invoke binding arbitration of disputes by the Privacy Shield arbitration panel.

4. INTERNATIONAL TRANSFERS

We may transfer personal information to City of Kobe or suppliers outside your country. FBRI will take reasonable steps to ensure that personal information is protected and any such transfers comply with applicable law.

FBRI may transfer and maintain the personal information of individuals covered by this Policy on servers or databases outside the European Economic Area (“EEA”).

The countries to which we transfer data outside of the EEA may include Japan and any other countries in which FBRI does business.

All FBRI entities have the same technical, physical, and administrative security controls and are required to comply with our data protection policies and procedures, applicable laws, and the terms of our client and member contracts governing the collection and use of information.

5. RETENTION PERIODS

We will retain your personal information for as long as required to perform the purposes for which the data was collected, depending on the legal basis for which that data was obtained and/ or whether additional legal/ regulatory obligations require us to retain it.

In general terms, this will mean that your personal information will be kept for the duration of our relationship with you and:

• the period required by tax and company laws and regulations; and
• as long as it is necessary for you to be able to bring a claim against us and for us to be able to defend ourselves against any legal claims. This will generally be the length of the relationship plus the length of any applicable statutory limitation period under local laws.

6. CHOICES ABOUT YOUR INFORMATION

We believe it is important to give you choices about the use of your information. We will use your information as described in this Policy (or any other conference- or service-specific Privacy Policy). If we want to use your information for a purpose not described in this Policy, we will first get your consent to do so.

Marketing Communications

We will respect your wishes not to receive marketing communications. You can change your marketing preferences by contacting us at inquiry@fbri.org. If you gave us your email address to receive marketing communications, you can opt out at any time by using the unsubscribe links or instructions included at the bottom of our emails. Please note that we will continue to send you service-related communications regardless of any opt-out request. We will not sell or share your information or information with third parties (other than our subsidiaries) for their own promotional or marketing purposes unless you give us consent to do so and where permitted by applicable law.

7. SECURITY

We have implemented administrative, technical, and physical security measures to help prevent unauthorized access. Despite these measures, no data transmission over the Internet can be entirely secure, and we cannot guarantee or warrant the security of any information you transmit via our websites or apps. Please note that you are responsible for maintaining the security of your credentials used to access any FBRI service or account, and you must report suspected unauthorized activity to us.

We make reasonable efforts to restrict access to information to only those employees, contractors, and agents who need such access in order to operate, develop, improve, or deliver our programs, products, and services.

8. COOKIES AND SIMILAR TECHNOLOGIES

A cookie is a small text file which includes a unique identifier that is sent by a web server to the browser on your computer, mobile phone or any other internet enabled device when you visit an on-line site. Cookies and similar technologies are widely used to make websites work efficiently and to collect information about your online preferences. For simplicity, we refer to all these technologies as “cookies”.

Some of our website pages may contain electronic images known as web beacons (also known as clear gifs, tags or pixels) that allow us to count users who have visited our pages. Web beacons collect only limited information, e.g. a cookie number, time and date of a page view, and a description of the page on which the web beacon resides. We may also carry web beacons placed by third party advertisers. These beacons do not carry any information that could directly identify you.

We also include web beacons in email messages or newsletters to track whether you open the messages. We use this information to customize our services and measure the overall effectiveness of our online content, advertising campaigns, and products and services we offer through the Site. Flash cookies operate differently than browser cookies, and cookie management tools available in a web browser will not remove flash cookies. To learn more about how to manage flash cookies, you can visit the Adobe website and make changes at the Global Privacy Settings Panel.

How we use cookies

We use cookies and other tracking technologies to customize content and advertising, provide social media features and to see how our visitors move through our website. We use this information to make decisions about ways to improve the services we offer you.

We may engage third party tracking and advertising providers such as those named below to act on our behalf to track and analyze your usage of our website through the use of cookies. These third parties collect, and share with us, usage information about visits to our website and, sometimes by correlating this information with other information (e.g. your IP address), measure and research the effectiveness of our advertisements, track page usage, help us target our recommendations and advertising, and track use of our recommendations and advertisements.

What these cookies do

Essential cookies

These cookies are essential for parts of our website to operate. They enable users to move around our website and allow us to recognize a user within our website so that we can provide them with service they asked for such as remembering the user’s sign-in details.

Targeting cookies

We may use other cookies to target and re-target visitors to our websites with digital advertising that is most relevant to the user. These cookies are also used to limit the number of times you see an advert or particular content, as well as help measure the effectiveness of an advertising or marketing campaign. Using existing cookies from many sites already on your computer, we partner with 3rd party companies to deliver advertising to specific computers.

Social media cookies

These cookies allow users to share our websites on social media such as Facebook and Twitter. These cookies are not within our control. Please refer to the respective privacy policies of the social media provider for how their cookies work.

Performance cookies

These cookies collect information on how users use our websites, in order to help us improve areas such as navigation, and to help us fix technical issues or errors. For example, we use these cookies to help us understand how you arrive at our website, browse or use our website and highlight areas where we can improve our website.

Functionality cookies

These cookies help us customize our website content based on a user’s preferences. They remember the user’s choices, their language, the country pages visited and any changes the user makes to text size or other parts of our website pages. The information these cookies collect may be anonymized and they cannot track browsing activity on other websites.

If you have any questions regarding cookies which are deployed on our website, you can contact us at inquiry@fbri.org.

How you reject cookies

If you do not want to be tracked by Google Analytics cookies you can opt-out by installing a browser plug-in here: https://tools.google.com/dlpage/gaoptout/

At any time, you can prevent cookies from being set on your browser. For instructions on how to block, delete or disable any cookies, please consult your browser’s ‘Help’ or ‘Support’ section. Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our website.

9. MISCELLANEOUS

9.1 Links

We provide links to other websites or resources that are not part of the products, programs, or services run by FBRI. We do not control these websites or their privacy practices, and any information you provide to these sites is subject to the Privacy Policies of those sites and not this Policy.

9.2 Changes to this Policy

From time to time, we may change and/ or update this Policy. If this Policy changes in any way, we will post an updated version on this website. We recommend you regularly review this website to ensure that you are always aware of our information practices and any changes to such. Any changes to this Policy will go into effect on posting to this page.

10. CALIFORNIA PRIVACY RIGHTS

California law requires us to provide California residents with additional information regarding how we collect, use, and share your “personal information” (as defined in the California Consumer Privacy Act (“CCPA”)).

Categories of personal information we collect.

Throughout this Policy, we discuss in detail the specific pieces of information we collect from and about users. Below are the categories of personal information we collect:

• Identifiers (such as name and title, contact details, and company name);
• Internet or other network or device activity (such as browsing history or app usage);
• Inference data about you; and
• Other information that identifies or can be reasonably associated with you.

Use of categories of personal information.

We may disclose the categories of personal information identified above for our operational purposes where the use is reasonably necessary and proportionate to achieve the operational purpose for which it was collected or processed, or for another compatible operational purpose.

Sale of Personal Information.

The CCPA sets forth certain obligations for businesses that “sell” personal information. Based on the definition of “sell” under the CCPA and under current regulatory guidance, we do not believe we engage in such activity and have not engaged in such activity in the past twelve months (including that we do not “sell” the personal information of minors under the age of 18). We do share certain information as set forth in Sections 1 and 2 of this Policy, and allow third parties to collect certain information about your activity, for example through cookies, as explained in our Cookie Policy section above.

Individual Rights.

California law may provide you with certain rights and permit you to request the following:

• Provide you the categories of personal information we have collected or disclosed about you in the last twelve months; the categories of sources of such information; the business or commercial purpose for collecting or selling your personal information; and the categories of third parties with whom we shared personal information.
• Provide access to and/ or a copy of certain information we hold about you.
• Delete certain information we have about you.

You may have the right to receive information about the financial incentives that we offer to you (if any). You also have the right not to be discriminated against (as provided for in applicable law) for exercising certain of your rights. Certain information may be exempt from such requests under applicable law. For example, we need certain types of information so that we can provide the Services to you and for compliance with applicable law. If you ask us to delete certain information, you may no longer be able to access or use the Services.

If you would like to exercise any of these rights, please email us at inquiry@fbri.org or send your written request to our Headquarters, Creative Lab for Innovation in Kobe 5F 6-3-7 Minatojima-Minamimachi, Chuo-ku, Kobe-city, Hyogo 650-0047, Japan . You will be required to verify your identity before we fulfill your request. You can also designate an authorized agent to make a request on your behalf. To do so, you must provide us with written authorization or a power of attorney, signed by you, for the agent to act on your behalf. You will still need to verify your identity directly with us.

Subject to certain limits under California Civil Code § 1798.83, California residents may request certain information regarding our disclosure of information to third parties for their direct marketing purposes. To make such a request, please contact us as specified at the beginning of this Privacy Policy.

California Online Privacy Protection Act Notice Concerning Do Not Track Signals

Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. We do not recognize or respond to browser-related DNT signals, as the industry is currently working toward a common approach to responding to DNT. To learn more about Do Not Track, please visit allaboutdnt.com.

11. NEVADA PRIVACY RIGHTS

Nevada law requires us to provide certain Nevada consumers the ability to opt out of the “sale” of “personally identifiable information” as such terms are defined under Nevada law. We do not engage in such activity; however, if you are a Nevada resident who has purchased goods or services from us, you may submit a request to opt out of any potential future sales under Nevada law by emailing us at inquiry@fbri.org. Once verified, we will maintain your request in the event our practices change.